Attendance:
Maine State Library: Lynn Uhlman (Maine InfoNet) ; Tyla Schaefer (South Portland Public) ; Lindsey Ryder (South Portland Public) ; Pat Bishop (EMMC); Anne Russell (Gardiner Public); Marie Stickney (Camden) ; Deborah Tomaras (Patten Free/Lewiston Public) ; Katherine Morgan (Norway) ; Laura Meservey (Rockport Public) ; Sandra Abbott-Stout (Unity College) ; Liz Soares (Augusta Schools) ; Debbie Buker (Baxter Memorial) ; Carin Dunay (SMCC).
Lewiston: Nancy Meservier (Auburn Public); Daria Rosen (St. Joseph’s); Karen Jones (Lewiston Public).
Orono: Nathaniel Green (Old Town Public); Cassandra Pool (Old Town Public) ; Joyce Wiebe (Orono Public) ; Alexis Dixon (Orono Public); Kathy Woodside (Jesup); Candace Hubbard (Jesup); Janet Clifford (Southwest Harbor); Anne Romans (Witherle); Diane Hanscom (Husson).
York: Ann Mosey (Wells Public); Krissy Birthisel (Kennebunk Free); Sudie Blanchard (York Public); Sharon Mrowka (McArthur); Kate Jacobi (Kennebunk Free); Kim Erickson Myers (York Public).
When the meeting began each person in attendance onsite and at the remote sites did an introduction and a brief history to help get to know each other.
Lynn Uhlman, Maine InfoNet Technical Report: Lynn reported that new installations such as Sky River and Encore are still in the test mode and InfoNet is still waiting for Innovative before some of the progression can continue.
An upgrade to Sierra will be coming sometime in December or January. InfoNet waits for the bugs to be worked out before going live with upgrades,
New libraries will be migrating into MILS and these records will be appearing in MaineCat.
Lynn explained that the reason that the cataloging meetings are being turned over to the Cataloging Standards Committee is because they at Maine InfoNet are too busy to keep running the meetings and they believe that catalogers know better what they need than InfoNet does.
Maine InfoNet Cataloging Consultant’s Report – Ellen Conway
Maine Infonet has asked me to sharpen my focus on trying to eliminate duplicates in both the Minerva and MILS catalogs. I am looking closely at many old records as well incomplete records loaded into the catalog with some of the new libraries. Some of you may be hearing from me with requests for further information about some of these records. In addition, when I can, I am working on verifying name authorities in Download Library records.
Katherine Morgan, Cataloging Standards Committee Chair Report:
TO: Cataloging Roundtable Group
FROM: Minerva Cataloging Standards Committee Report
Cataloging Committee’s Expanded Role
The committee is now running the cataloging meetings, managing the listserv, and answering questions submitted to Maine InfoNet (MIN). The committee will meet over the next few months to plan the agendas for the meeting. If anyone has a topic for the agenda please email one of the committee members. We ask for your patience as we settle into our new role. MIN asked us to shoulder more of the responsibility so they can have more time for system work.
Attendance 2017
A reminder that your library needs to have three meetings attended or viewed in 2017 by January 15, 2018. Please check the attendance worksheet to make sure your attendance has been recorded. If not please contact Carin Dunay as soon as possible. It is difficult to solve attendance issues at the deadline. Carin’s email is cdunay@smcce.edu
You can view your library’s attendance by
Go to Maine InfoNet web site https://www.maineinfonet.org/
In the search bar type “Attendance Worksheet”
Click on heading Cataloging Attendance Policy
Scroll down to heading the heading Attendance
Click on Worksheet here (it will be highlighted in blue)
Lynn Uhlman from MIN will announce when a videostream is ready for viewing on MinervaCats. To find the link to the videostream:
Go to Maine InfoNet web site https://www.maineinfonet.org/
Under the heading Partners & Services click on Minerva
Click on the heading Support
Click on Cataloging/Serials
Under Cataloging heading click Cataloging Roundtable Meetings and Attendance Policy (in blue)
Scroll to the bottom of the page to find links to the videostream
Password is mcatrt (As of this posting the videostream is ready for viewing)
Catalog Training Session 2018
I am pleased to announce that the Minerva Executive Board (EB) has approved our request to fund another training session in 2018. We will be looking at the survey responses from the 2017 training session for topics. The committee hasn’t discussed place or time. Once we have that determined I will send out an announcement on MinervaCats. Again, lunch will be provided.
Officers for 2017-2018
Chair – Katherine Morgan, Norway Memorial Library
Secretary – Ann Russell, Gardiner Public Library
Attendance Keeper – Holly Williams, Pittsfield Public Library
I want to thank Carin Dunay for being the attendance keeper. She did an excellent job keeping me informed about attendance. Carin is still the person to contact for the 2017 attendance.
Katherine announced the sad news that our colleague, Ann Marin, cataloger at Lithgow Public Library passed away. We held a moment of silence for our friend, Ann.
The Cataloging Standards Committee prepared a Minerva Roundtable Survey for 2017 and a copy was passed out to each person at each site and the group was given time to work on it at the meeting. (The survey has since been posted to other Maine Library listservs for more input)
The responses to the surveys will help in planning and preparing future cataloging training and meetings.
On Order DVD Records were discussed and we agreed that we should not be adding on order records for theatrical DVDs until the cataloger has the item in hand.
Carin Dunay: Marc Leader, 007 and 008 Fields:
Carin discussed and demonstrated these fields and explained that they are required fields. The 008 is required, if applicable. She explained that the information in the 090 field and above is system information and 100 and below is catalog information.
Carin demonstrated how to add an 007 field: Insert a 007 field, expand and add material type and close the field. Expand again and the 007 will have all of the fields open to be filled in.
After a question and answer session the meeting was closed at 12:25 P.M.
Respectively submitted,
Deborah Buker
Cataloging Standards Committee
Technical Services Librarian
Baxter Memorial Library
12/28/17
