Minerva Executive Board 9/11/13

MINERVA Executive Board Meeting

Maine State Library Studio
September 11, 2013
In attendance:  Kevin Davis, Shelly Davis, Judy Frost, Nikki Maounis, Steve Norman, Alisia Revitt (remote), Gail Roy (remote), James Jackson Sanborn (remote), Amber Tatnall (remote), Pam Turner, Cindy White

 

o Call to Order – Shelly Davis, chair, called the meeting to order at 10:05 am.

 

o Acceptance of Minutes of the July 10, 2013 Meeting – Steve Norman moved to approve the minutes, Kevin Davis seconded, and the minutes were accepted as presented.

 

o Old Business

  • Memorandum of Participation: storage of signed copies – Shelly Davis reported that the MOPs have been scanned and stored on the Maine InfoNet server.  The originals are being given to Linda Lord to be stored in a file cabinet at the Maine State Library.
  • RDA toolkit – James and Shelly had a followup conversation with Melissa Wood from RDA Toolkit regarding alternate pricing.  Subsequently, Shelly received an email response which she read to the group.  The board spent some time discussing options and decided that each library that wishes to have a copy of the Toolkit will be asked to contribute to the purchase price.  The library will pay no more than $78 and Minerva will pay the remainder of the consortial fee of $325.  Nikki Maounis made a motion, Cindy White seconded, and the motion passed:  Minerva will pay the Minerva consortial fee of $325 per library for the purchase of the RDA Toolkit and will ask each member library to contribute no more than $78 to the purchase.   Shelly Davis and James Jackson Sanborn agreed to work out the logistics.
  • Fall Users’ Council Meeting – the meeting will be at Topsham Public Library on October 2 from 10am to 2 pm.  The Minerva business meeting will be in the morning and the afternoon program will be devoted to libraries sharing/reporting on a project or program of interest to the group.  Shelly has 4 volunteers thus far.  The lunch is being catered by Wild Oats of Brunswick at a cost of $400, as previously approved by the board.

o Reports

Maine InfoNet (James Jackson Sanborn) – James reported that Overdrive is currently offering a special deal of their product, Overdrive Advantage.  $1000 will all go to the purchase of content; the setup fee will be waived.  This is a way for libraries to build their own collections and James encourages members to take advantage of this special if possible as it is one way to offset the policy of publishers limiting sales to consortia.  James also reported that the new OPAC design seems to be going over well.  The timeout period has been tweaked.  The search default has been changed to keyword from title.  A few libraries have complained and James suggested they try searching for Gone Girl and King Shining to see how the change works.  Finally, James noted that the III quote for migration to Sierra was not acceptable and he is working with a group on a proposal to submit for an RFP.

  • Maine InfoNet Representative (Judy Frost) – Judy could not make the last board meeting.  James noted changes in the board membership.  Jennifer Lewis is now the school representative.
  • Minerva Technical (Alisia Revitt) – Alisia noted that a patch to the OPAC was installed.  Minerva statistics are available on the website.  Maine InfoNet is still down one position due to Venice Byard’s resignation.
  • Finance (Gail Roy) – Gail sent a finance report.  August2013MinervaFinanceReport.  She reported 24 libraries have paid dues.
  • Circulation Standards Committee  – No report.
  • Cataloging Standards Committee  – Katherine Morgan sent a Sept. report by email.  Cataloging Standards Report 09_2013  Nikki Maounis made a motion to approve the recommendation of the CSC in this report, Steve Norman seconded, and the board voted to approve.
  • Membership Committee (Pam Turner) – Pam reported that the Membership Committee had sent out a notice that the membership process was open and Oct. 15 is the deadline.  They have not received any “official” applications yet.  James reported that he had heard from Blue Hill Public Library and they are looking into details regarding data migration, processing, etc.  Steve also reported that he had received an inquiry from an interested library.  James suggested that some sort of mentorship or orientation for new directors would be useful.  This also could be offered to new directors at current Minerva libraries.

o The next board meeting is scheduled for November 13, 2013.

 

o Adjournment – Steve Norman made a motion to adjourn, Cindy White seconded and the meeting adjourned at 11:40 am.

 

Respectfully submitted,
Cindy White