Minerva Executive Board 10/20/10

MINERVA Executive Board Meeting
Wednesday, October 20, 2010

Attendance

MSL:  Kevin Davis, Steve Norman, Cyndi Burne, Shelly Davis

EMCC:  Janet Blood, Cindy White, Alisia Revitt

Secretary

As Lisa was not present, Shelly volunteered to take the minutes.

Approval of Minutes from the September 8th Meeting

It was suggested it be clarified that the last portion of James’s Maine InfoNet report should be two separate items –

“Discussion still ongoing with adding ebooks to audio books service AND information out to libraries to use as informational wrappers”

Steve made a motion to accept the minutes with this minor clarification; Shelly seconded.  The motioned passed unanimously.

 

 

Reports

Maine InfoNet Representative

Judy was unable to attend the meeting; she asked Kevin to encourage MINERVA library directors to attend the Maine InfoNet meeting on November 19.

Maine InfoNet/MINERVA Technical

James was unable to attend the meeting; Alisia provided a report.

  • Overdrive – Ebooks will go live on Friday.  Changes in the overall Overdrive service (extra copies of popular titles, longer loan periods, early returns, etc.) will be announced soon on the Download Library listserv.  Alisia mentioned the possibility of offering some webinars for participating libraries.
  • Maine InfoNet staff have been working with III on various quirks and issues with MaineCat.
  • OneSearch is up and running and appears to be functioning well

Finance

Jay was unable to attend the meeting, but had sent out a brief report to the executive board last week.

Circulation Standards Committee

Cyndi presented a proposed policy and procedure document on creating patron records and asked for input on how instances of the policy not being followed will be handled.  It was decided that it would be best for a situation to be addressed circulation manager to circulation manager.  If the issue is not resolved, it will go to the directors.  Again, if no resolution is achieved, the director of the library with the complaint will communicate with the executive board chair.  Steve suggested that the title of policy portion be MINERVA Policy on Creating a Patron Record.

Steve made a motion that the Circulation Standard Committee’s revised recommendations on creating patron records be approved as policy and disseminated to MINERVA members; Cindy seconded the motion.  The motioned passed unanimously.

Cataloging Standards Committee

Carin was unable to attend the meeting, but sent a report to Kevin which he included with the agenda.

Kevin asked Alisia about material types; she reported that bib record material types have been consolidated and new ones added.  Item record material types have not been addressed as there are major issues and complexities surrounding them.

Statistics Committee

No report.

Membership

No report.

 

Old Business

            Patron Record Information

Covered in the Circulation Standards Committee report.

MINERVA Bylaws

Steve reported that the bylaws revisions are in the works.  He expects the committee will discuss the revisions by email, and then they will be forwarded to the executive board for consideration/comment.  It is hoped the bylaws revisions may be presented and discussed at the Users’ Council meeting next month and voted on by email shortly thereafter.

Mentoring

It was recalled that this topic was brought up at a previous meeting (by Betsy?)  Kevin suggested this be discussed at the next meeting.

 

 

New Business

Walk-in Borrowing

This was brought up and discussed at the last Maine InfoNet summit.  Alisia reported that this presents major policy/procedure issues as walk-in borrowing would function according to MINERVA rules, not the rules of the local library.  It was also discussed that, for public libraries, walk-in borrowing is controversial due to the potential loss of income from non-resident library card fees.  Despite the issues, there are some groups of libraries who have developed walk-in borrowing agreements.  Kevin suggested that efforts be made to encourage (not mandate) libraries to develop walk-in borrowing agreements with their neighbors; consolidating loans rules was mentioned as one example.  Kevin asked Alisia for a list of the loan rules for intra-MINERVA borrowing.

Quick-Start Sheet for Cataloging

Janet reported that Ellen is working on a Web site and handbook for MINERVA catalogers, making the need to develop a “cheat sheet” unnecessary.

Other

Users’ Council Meeting

Wednesday, November 17, 10AM-noon @ Topsham Public Library

Possible agenda items:

  • Patron record policy
  • Ebooks in the Maine InfoNet Download Library
  • Bylaws revisions
  • Report on delivery service (Dean)

Next Meeting

There will be no executive board meeting in November.  Kevin will be away on vacation the second Wednesday in December (8th), so it was decided to consider holding the next executive board meeting on December 1st.  Kevin will see if the MSL studio is available.

 

Motion to adjourn was made by Steve; seconded by Janet.

 

Respectfully submitted,

 

Shelly Davis