Minerva Executive Board Meeting Minutes
10/14/09
Present: Steve Norman, Cindy White, Alisia Revitt, Kevin Davis, James Jackson Sanborn, Shelly Davis, Karen LaForgia, Judy Frost, Cyndi Burne, and Janet Blood
| Agenda Item | Discussion | Action Needed |
|---|---|---|
| Approve minutes 9/9/09 | Minutes approved. | Minutes approved |
| Reports- | Judy announced interviews are scheduled for Jonathan Williams’s position which is newly named Library Systems Manager. | |
| Maine InfoNet Representative | ||
| Reports-Maine InfoNet CEO | James reported the following: | -James will email resumes of applicants Library Systems Manager position. |
| -Gail retired from MSL. | ||
| -The Maine State Library Commission is expected to make an announcement soon on the State Librarian position. | -More discussion needed regarding Minerva’s and 501c3 once more information on options is available. | |
| -The first interview for the Library Systems Manager will be with Venice Bayrd on 10/16 and the second one with Rob O’Connell on 10/23. James hopes to see a wide representation of libraries to attend the interviews. | ||
| -Maine InfoNet 501c3 update: James will have more info for the next Executive Board Meeting as they move forward with this. | ||
| -MSL received $100,000 PUC funds to create federal search tool for MARVEL. Currently exploring Summons which can be found athttp://www.dartmouth.edu/~library/home/find/summon/ | ||
| Reports-Minerva Technical | Alisia reported the following: | |
| -Millennium will be upgraded to 2009 in December and January. | ||
| -The “high priority holds” setting in circulation is now turned on. This is a collection development tool. If your library wants it turned on you need to submit a ticket. | ||
| -Most holds are cleared up from the summer disruption in service; however it is important to understand some holds expire after 72 hours. Libraries can look up outstanding holds. | ||
| -2000 tickets have been submitted since the ticket system started a year ago. | ||
| Alisia will send out Tuesday tip on how to look up outstanding holds. | ||
| Reports-Finance | Jay could not attend the meeting but sent a copy of the budget. Conclusion drawn is we are in good financial shape. | |
| Reports-Circulation Standards | Cyndi went over the survey results for what price libraries enter for materials when cataloging. The committee will be recommending the retail price is used. | |
| -Discussion of overdue procedure for ILLs in place of the no longer Great Settle Up. A copy of the patron’s bill will go to the patron’s library after 46 days. The patron’s library will be responsible for the bill. Motion made and carried to approve the Circulation Committee recommendations, with revisions to one section, before being presented to the User’s Council for final approval. Cindy W. suggested visuals be part of the presentation for the User’s Council. | ||
| Cyndi will revise wording on overdue procedure then present to User’s council. | ||
| Reports-Cataloging Standards | Item Status Code Standardization proposal accepted with the revision of code k to have status of “online” instead of “available.” | |
| Reports-Statistics | No report, they will be meeting on November 6th. | |
| Reports-Membership | Discussion on need to clarify financial relationship between the State and Minerva. | |
| Old Business | Hiring a Minerva financial officer is on hold, the nonprofit status of Minerva has different options to explore, the Users Council agenda will include settle up and scaled membership discussion, and all agreed the new delivery system is great. | An email will be sent to request food for the User’s Council Meeting. |
| New Business | Pembroke Library is leaving Minerva and in Wells the board is deciding whether or not to stay in Minerva. | |
| Next Meeting | The next meeting will be 12/9/09. The meeting was adjourned. |
Note taker: Janet Blood
