Minerva Executive Board Meeting, Wednesday, May 13, 2009

Maine State Library Studio

Meeting called to order at 10:10.  In attendance:  Liz Doucett, Steve Norman, Pam Turner, Kevin Davis, Nelson Eubanks, Janet Blood, Amy Averre, Cindy White, James Jackson Sanborn, Dean Corner.

Minutes from April meeting accepted as written.

President – Pam Turner

South Portland Public Schools is withdrawing from Minerva.  They are getting Stimulus $ to go to a stand-alone system.

Maine InfoNet – James

Infonet – Nelson Eubanks is on-board.  Systems training position interviews have started.  The state has signed the Triple I contract.  56 new downloadable titles purchased over the last 2 months.  About ½ are Mac compatible.  We still don’t have a final Marvel database list but they have come back with a better collection.  Probably going with Ebsco vs. Gale.  Don’t forget June 15 collections conference in Orono.

Minerva Technical – James

Warren collection has been moved to Walker.  All materials are now part of Walker.  Skidompha open lending is now in effect.  Previously restricted materials are now open.  New Millennium upgrade should happen soon.  Some command line functions will be going away.

Finance – Jay

Nelinet merge with Lysiris should not have an impact on Millennium services.

Circulation Standards Committee – Kevin

Committee would like academic & school library representation.  Cyndi Byrne from Topsham will take over as committee chair.  People want a procedure for handling bills between libraries.  Use of multi-volume designations are creating circ. Problems with users.  Circ procedure manual is on the list of to-do’s.  Use of transit slips has been determined to be a local decision.

Cataloging Standards Committee

Committee provided a written report.

Statistics  – Kevin

Committee met several weeks ago.  Continue to work on statistics “cookbook” – what functions would be useful.

Membership – Pam

Has been gathering information about how various libraries’ budgets have been cut.

Old Business:

Shelley Davis, Kevin Davis & Karen LaForgia were elected to the Minerva Executive Board and will start at the July meeting.

The non-payment policy as voted on by the Minerva membership was passed with 53 votes yes and 1 vote no.

New Business

Steve requested that the Board reconsider allowing Minerva to open up Reading Histories to member libraries.  A discussion ensued.  The Board voted to put the policy on the September agenda (7 for, 1 against).

South Portland Public Schools will leave Minerva as of June 17.

Pam indicated that a library within Minerva is charging for other libraries’ videos.  A discussion ensued but there was no resolution.

There was a discussion about the delivery issues.  Martha Ott agreed to research the costs of Minerva purchasing additional delivery bags.

The meeting was adjourned at 12:30.