Committed To Retain
Category of material which have met the MSCS retention criteria. MSCS partner libraries commit to retain the material under the conditions of the Maine Shared Collections Cooperative Memorandum of Understanding.
Item/copy
Actual physical object on the shelf. See Title-holding and Title-set.
Local Protected category
Local protection rules are for categories of materials which MSCS libraries want to protect because they relate to subjects/authors of particular interest in Maine. Titles in this category will be retained regardless of usage:
Rule 1: General
The keyword ‘Maine’ will be searched in title, author, series, and all subject fields.
Rule 2: Published in Maine
This will be determined by searching all bib records for one or both of these elements:
MARC 008/15-17 meu (indicates Maine as place of publication
MARC 260|a and 260|b – flag titles with these strings:
Maine
, ME
, Me.
[Me.]
(Me.)
Rule 3: Maine Author or Artists
This will be determined in one of these ways:
Location code meaut in a Maine State Library record
Authors, American—Maine in a subject field
Artists, American—Maine in a subject field
Rule 4: Maine Local History
This will be flagged when the title is classed in:
F 16-30 (Maine History)
917.41
974.1
Location code meanx in a Maine State Library record
Rule 5: Major Colleges & Universities
The following keywords/phrases will be searched in the title, author, series, and subject heading fields:
Bowdoin College
Bowdoin
Bates College
Colby College
University of Maine
University of Southern Maine
Muskie Institute
Husson College
Husson University
Rule 6: Industries
The following keywords/phrases will be searched in the title, author, series and subject heading fields (combined with Maine)
Fishing Industries
American Lobster
Paper Industry
Shipbuilding
Rule 7: Marine & coastal studies
The following keywords/phrases and classifications will be included:
QH 92-92.2 Marine Biology (Atlantic Coast)
QH 105.M2 Marine Biology (Maine)
Coasts—Maine
Atlantic Coast (Me.)
Marine Biology—Maine
Rule 8: Native Americans
The following keywords/phrases will be included:
Abenaki
Maliseet
Micmac
Passamaquoddy
Penobscot Indians
Rule 9: Places/Populations
The following keywords/phrases will be included:
Acadia
Allagash
Bangor
Katahdin
Kennebec
Kent Island, New Brunswick
Nurembega
Penobscot
Location code bgrm in a Bangor Public Library record
Rule 10: Religious groups
The following keywords/phrases will be included:
Free Will Baptists
Sabbathday Lake
Shakers–Maine
MARC 583 Preservation Action Note
The metadata field used to disclose record retention & preservation information in library catalogs.
Needs Further Examination
Category of materials which have not meet MSCS retention criteria, but need further examination by MSCS libraries before a decision not to commit can be made. See Committed To Retain.
OCLC Shared Print Symbol
Separate OCLC Institution Symbol used to identify print archived titles.
Shared Print
A collaborative effort to coordinate the long-term retention of print materials (including both monographs and journals). It is characterized by an explicit commitment to retain materials for a specific period of time.
Sustainable Collection Services
The vendor MSCS have contracted with to deliver collections analysis services (http://sustainablecollections.com/).
Title-Holding
The combined holdings (which means multiple copies/items at some libraries) of one library of a particular ‘Title set’. See Item/copy and Title-set.
Title-Set
Specific edition of a monograph for example, California in the New Millennium: The Changing Social and Political Landscape. Publication Year 2000 (Paperback version 2002). See Item/copy and Title-holding.
Government Document
For purposes of the project, Government Documents were considered out of scope and where identified by SCS by the following criteria:
074 – GPO item number not null
086 – Gov document classification number not null
040 – cataloguing source had GPO
Serials
For purposes of list creation for review of serials, the following criteria were used:
Leader position 07 (bib level) = s (serial)
Leader position 06 (type of record) = a (language material)
Not electronic (usually determined by location code)
Not suppressed
Records were further evaluated before loading into the Serials database to exclude Microforms (based on location) and Government Documents (based on position 21 of the 008 – approx 15% of series titles)