Registering & Searching for Retention Commitments in OCLC

Registering commitments

In early 2021, all MSCC commitments, from libraries that are also members of OCLC, were registered in OCLC using the shared print flag. This process included migrating commitments from the second shared print symbols to the library’s main symbols.

General guidance for adding and removing commitments on an ongoing basis can be on the OCLC shared print registration support pages. Colby has also produced this helpful specific MSCC guidance for adding batch commitments in OCLC and UMaine has produced this guidance for adding individual MSCC commitments to LHRs in  OCLC Record Manager.

Tips for libraries: Generally, MSCC libraries can skip ahead to submitting your data file using the “Abbreviated” template. Note, LSN refers to your local Bib Number. Please use “Maine SC” with a space in between, not “MaineSC”. Also, the correct URL to use is https://www.maineinfonet.net/mscs/about/retention.

When adding multipart monographs libraries or submitting commitments for multiple libraries you should use the “full format shared print file template” for adding volume details in the 583$3 (e.g. v.1-v.3).

Libraries will also need to refer to their collection ID:

Name

Symbol

Collection ID

Bangor Public Library

BYN

1036735

University of Southern Maine

PGP

1036740

Bates College Library

BTS

10366945

Bowdoin College

BBH

1036755

Colby College

CBY

1036750

Maine State Library

MEA

1036696

Portland Public Library

PPN

1036755

University of Maine at Augusta

AUG

1036760

University College of Bangor Library

BAQ

1036765

University of Maine at Farmington

UMF

1036770

University of Maine at Machias

UMY

1036775

University of Maine at Orono

MEU

1036780

University of Maine at Presque Isle

UPQ

1036785

Then go into WorldShare and upload the spreadsheet.

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Searching for commitments

Shared print commitments from MSCC and other programs can be searched in the following OCLC products, see guidance for searching for shared print information:

  • Connexion – shared print (group and institution) search indexes

  • Record Manager – shared print (group and institution) search indexes

  • FirstSearch – ability to limit by shared print commitments, view the number of total commitments that exist for a given record, and view shared print commitments by record by library

  • Collection Manager – run queries to obtain access to LHR data (shared print and non-shared print) and ability to download data, ability to schedule and deliver

  • Worldcat Metadata API – ability to search bibliographic and holdings data on shared print commitments

Unfortunately, there are no plans to publicly display retention commitments in the public OCLC WorldCat as there was when using the second symbol.