Maine Shared Collections Strategy Project Team Meeting
November 15, 2011
2-3:55, Fogler Library Conference Room
Attending: Sara Amato (via phone), Valerie Glenn, Clem Guthro, James Jackson Sanborn, Barbara McDade, Deb Rollins
Updates:
- Recap of collection development mtg
Valerie, Deb and Clem updated the group on the meeting of collection management representatives the previous day. The group discussed a presentation for partners (and other interested parties) on the various national/international digital initiatives (HathiTrust, Google Books, etc.) and their possible impact on the MSCS project. We will spend time at the December project team meeting planning this presentation (including who will present, when and where the event will take place).
Additionally, Clem presented a retention document for the collections group to discuss; he asked James to investigate whether or not it’s possible to attach LHRs to non-serial records in III. (Ideally we would like to do this, then export records in batches to OCLC.)
- Recap of Charleston Conference
Valerie and Clem gave the group a recap of sessions they attended at the Charleston Conference, particularly the day-long preconference on shared print archiving. Topics included the emerging standard for documenting retention decisions (use of 561, 583 MARC fields); good tips for MOUs and institutional buy-in from Judy Russell (Florida); and the fact that New England is the only region of the country not really covered by a shared print initiative (aside from our project).
- Reclamation
Sara reported that all major decisions have been made; all forms requesting the reclamation have been submitted to OCLC. There has been no output of records yet, but she is hopeful that this will be done by Thanksgiving.
- Collection Analysis System
The order for a subscription to WCA has been submitted. All institutions will have access.
- Website development
Valerie is creating content for the website; Rainstorm is currently in the process of building the site. We are hopeful that the new site will be live by December 1st.
- HathiTrust membership
An overview of HathiTrust membership, along with a locally-created fact sheet, were distributed. This item will be discussed in further detail at the Directors’ Council meeting on November 17th; it was suggested that the directors receive a demo of the HathiTrust search interface, in addition to the Summon implementation at UMaine.
g. Travel reimbursements
Valerie reminded all project team members to submit invoices for their grant-related travel. This includes MLA (and Charleston for Clem).
Print-on-Demand
If we are to implement a print-on-demand service, there are many questions to be answered, including: where the content comes from, who supplies the print-on-demand copy, how is it delivered, who pays for the book, how users can identify as title as being available for print-on-demand, etc.
Another aspect of this is digitization-on-demand. Policies need to be developed re: turn-around time, quality of digitization, cost; which partners would be able to fulfill these requests?
Valerie will continue to investigate print-on-demand providers such as Amazon, Ingram, etc. She will also follow-up with the Western Ontario libraries re: their e-commerce site, how they incorporated print-on-demand requests into their shared catalog, etc.
Governance
While the grant timeline indicates that governance is something to be discussed during project year 3, it is likely something that we need to begin discussing sooner, especially as we begin investigating business and financial models for print-on-demand, shared storage, etc. Valerie is investigating the governance models of existing shared print projects.
Potential outreach/promotion opportunities
Valerie has identified several upcoming conferences where we may want to submit a presentation proposal.
- ACRL New England 2012 Conference (May 18th; deadline for submission is Friday at midnight)
- Rhode Island Library Association (May 31-June 1, 2012; deadline for submission is January 6, 2012)
- IFLA Acquisitions and Collection Development Section – theme is “Treating Print in an Increasing Digital Collection” (deadline is January 15th); conference is in Helsinki, Finland August 13-17, 2012
- ACRL 2013 (April 10-13th in Indianapolis); deadline is May 11, 2012
Upcoming events:
- November 17th, 1-2:30: Directors’ Council meeting, Colby College
- December 7th, 2-3:30: Project Team meeting, Fogler Conference Room