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Summary of Project Team Meeting, July 5, 2011

Maine Shared Collections Strategy Project Team Meeting
July 5, 2011, Fogler Library Conference Room
2 pm

Attending: Valerie Glenn, Clem Guthro, James Jackson-Sanborn, Barbara McDade, Deb Rollins

  1. ALA Updates
    1. Valerie gave a recap of the Shared Print meeting; most projects are still focused on journals – only HathiTrust is beginning to look at how to include monographs in a shared print facility. Seems as though most of the partners in shared storage facilities are still determining a sustainable financial model.
    2. Clem gave a recap of the MARC 583 program that he attended. The 583 field is being used in two distinct ways – 1) preservationists are using the field to document activities/condition/etc. (speakers were from Harvard); and 2) the WEST project is using the 583 to record retention decisions, completeness (they are working with journals), commitment (who is holding what, for how long), and condition. (Speaker was Jacob Nadal from UCLA).  The WEST group is using multiple 583’s, and adding these to a local holdings record, not the bib record.
  2. Charleston Conference
    It was decided that Clem and Valerie should attend the Charleston Conference (November 2-5) and participate in a preconference on major topics in the area of collaboration on print collections.
  3. WorldCat Collection Analysis (WCA)
    1. Questions for OCLC
      Deb prepared a list of questions that she will send to Pat/OCLC prior to his visit. During the discussion the issue of a reclamation arose; Clem mentioned that we’d probably have to do one regardless of whether or not we decided to use WCA, and we should involve the technical services contacts at each partner library to get an idea as to the impact that a reclamation would have. Valerie will contact the tech services folks and set up a Doodle poll for a meeting in August at Colby College.
    2. Date for OCLC rep. visit – July 28th at 10 am
  4. MSCS Website Update
    Valerie met with Rainstorm Consulting prior to ALA; is currently working on filling out their client questionnaire. She will aim to send a draft to the Project Team for comments by the end of the day.
  5. Advisory Board conference call
    All have responded to the Doodle poll; Valerie will pick a time and email everyone.